Because of the Coronavirus Outbreak we have been forced to hold our meetings online via ZOOM. These meetings remain fully open to the public although we do ask that if anyone wishes to comment on something on the agenda that let the clerk know a few days before so that they can be admitted to the meeting at the appropriate time – unrecognised public participants are muted for the duration on the meeting. Out Standing Orders have been amended to reflect this and this is effective until May 2021 when the appropriate Government Statute will be reviewed.
The way that the Council meetings operate is determined by its Standing Orders, and there are also Financial Regulations which set out how its finances will operate, including its policy on tenders and contracts. We also have a policy relating to the Investment & Reserves of the parish council explaining how and why money held by the council and made best use of. All Councillors must abide by the Council’s Code of Conduct, which includes a requirement for Councillors to declare various interests.
The Council maintains an Asset Register, containing details of everything it owns. A Risk Assessment document has been drawn up, to ensure that the Council has taken the necessary steps to protect its assets, and to ensure its continuing operation and financial viability. There is also an annual review of Financial Internal Controls which monitor our financial processes and how we can limit associated risks. We also review general Health & Safety, as it affects not only the day-to-day working of the parish Council offices but those venues used by us for public meetings.
The Council also has a Publication Scheme under the Freedom of Information Act, which has been prepared and approved by the Information Commissioner. This commits it to make information available to the public as part of its normal business activities. We also have a Retention of Documents Policy which explains what information we keep and for how long, but this should be read alongside our GDPR information.
If required, there is a Complaints Procedure, although we hope that no-one will ever need to use this. Complaints concerning the Council, members, officers, or its procedures or administration should initially be put in writing to the Clerk or Chairman.
A full list of those policies held by the council can be found by clicking here. You can request copies of these at any time from the clerk. These policies are now reviewed every 5 years (except the Standing Orders, Financial Regulations & Safeguarding Policy which are reviewed annually) or when notified of a statutory change.
Planning & Development:
We have joined up to the Cornwall Council scheme to work with developers during the pre-planning stage. This will ensure that any discussions we have are fair and consistent.
Our Mawnan Parish profile explains how we see our parish at present – this document is open for change as we see different elements growing and changing. Whilst our Pre Application protocol explains how we will deal with pre- application meetings.